Based on the article 11.5 and 64.2 (a) and (b) of the Law no. 03/L-073 on General Elections in the Republic of Kosovo and Law no. 03/L-256 on Amendment of Law no. 03/L-073 on General Elections in Republic of Kosovo, Article 29.1 and 20 of Law no. 03/072 on Local Elections in the Republic of Kosovo, the Central Election Commission on 02.07.2013 issues: ELECTION RULE No. 05 / 2013 MAILBOXES AND ELECTRONIC COMMUNICATION WITH POLITICAL SUBJECTS Article 1 General provisions This rule aims to regulate, delivery of documents of political parties in the mailbox of the CEC, the manner of correspondence with political subjects. Article 2 Definitions 2.1 The Municipal Election Commission (MEC) is the body responsible for implementation of electoral activities within its territory. 2.2 Contact person means a person who is authorized to communicate on behalf of a political entity with the office for non-financial issues. 2.3 A Political Entity means a political party, coalition, citizen initiative or independent candidate. Article 3 Checking the mailbox 3.1 Each political entity certified to participate in the elections, should check his mailbox at least twice a week (every Tuesday and Friday) from the time the contact person of political entity receives the key until the beginning of campaign period. 3.2 From the start of the campaign period until the election results are certified, certified political entities should check their mailbox, every day except Sunday. 3.3 CEC may submit any document to Political Entity using mailbox of political entity. CEC will record the time at which they will place any correspondence in the mailbox of the political entity. Article 4 Submission of documents in the box 4.1 Letter or document sent to the mailbox of a political entity before the campaign period, will be considered to be delivered to the entity at 16:00, Tuesday or Friday following the date on which the correspondence is placed in the mailbox of that entity. 4.2 Letter or document sent to the mailbox of a political entity during the campaign period will be considered to have been delivered to Political Entity: a) at 16:00 hrs on the day that correspondence is placed in the mailbox of the subject, if it is placed in the mailbox of the subject before 10:00 or b) 16:00 hrs a day after placing correspondence in the mailbox of the subject, if it is placed in the mailbox of the subject after 10.00 o'clock. 4.3 During the time before the campaign period, the Office shall notify in advance a contact person of a political entity that correspondence (material) will be placed in its mailbox. Political entity, to whom is given notice in prior regarding delivery of correspondence (material document) shall be considered to have received correspondence on the day the document was placed in the mailbox. 4.4 Office through the protocol book identifies each document or paper placed in mailboxes of political parties and vice versa Article 5 Correspondences from political entities 5.1 With the exception of Section 4.2, political entities can send official correspondence to the CEC, and the Office through its mailboxes. 5.2 Political Entity shall submit those documents in person to Office: a) Lists of candidates; b) Requests for accreditation and c) Financial campaign disclosure forms. 5.3 CEC, Office check their mailboxes twice a day and record the date and time at which they receive any correspondence from political entity. A document is considered to be received at the time of the preliminary checking of mailbox. Article 6 Electronic correspondence 6.1 Each political entity certified to participate in elections, may submit to the electronic address of the Office materials, except materials mentioned in Section 4.2. 6.2 Materials submitted by certified political entities should be signed by the President of the political entity or person authorized for contacts with the Office. 6.3 Material should be scanned and submitted by email in accordance with foreseen legal deadlines. 6.4 Office confirms that they had received materials by emails. Article 7 Political entities that have headquarters outside of Prishtina 7.1 Office authorizes the Municipal Election Officer (hereinafter "MEO") for elections as a contact person for each certified political entity that has its headquarters outside Pristina. 7.2 Contact person for elections (MEO) will provide correspondence from the CEC and the Office to Political Entity and from political entity to the CEC and the Office as soon as possible. 7.3 With the exception of Articles 4.2 and 5.4 of this rule, the political entity should send correspondence to the CEC and the Office through its election-related contact. A document is considered to be accepted from CEC or office at the time of receiving from Contact (MEO). Contact Election Officer (MEO) shall submit the accepted document immediately to the CEC or office. 7.4 Political parties should submit their financial reports and any correspondence relating to financial reports in person to the Office. 7.5 Contact person for elections (MEO) shall record the time at which correspondence was sent to a political entity or has been taken from him. 7.6 Each certified political entity shall send a representative to receive correspondence from the person contact designated by the Office (MEO) related with the elections, or at least every Tuesday and Friday until the beginning of the campaign period. 7.7 Each certified political entity should send a representative to receive correspondence from contact person (MEO) concerning elections, every day except Sunday, from the beginning of the campaign period until the certification of the election results. 7.8 During the time before the campaign period, the contact person for election (MEO) informs the contact person of the political entity that has received correspondence. Political entity to which the notice is given in prior to sending correspondence shall be deemed to have received correspondence on the day after that announcement. Article 8 Transitional and Final Provisions By entering into force of this rule, is repealed Election Rule number 05/2008 Mailboxes of Political Entities dated 25.06.2009. Article 9 Entry into force This rule enters into the force on 02.07.2013. President of Central Election Commission Valdete Daka 1